BERRIEN COUNTY YOUTH FAIR
Job Title: Commercial & Gates Coordinator
Department: Office staff
Reports to: Fair Manager
General Job Description: Full time position to coordinate commercial exhibitor communication and
recruit & train gate workers at BCYF. Other areas office responsibilities as listed below and
general office assistance of other office staff, board members & volunteers. Cross training with
office staff for concession and entry office duties.
Major Job Duties:
• Coordinate with commercial committee for all communication & contracts with commercial
exhibitors
• Coordination of gate workers and training
• Prepare & coordinate all judges’ contracts & facilitate arrangements for hotel rooms &
mileage
• Coordinate ordering & creating fair gear
• Prepare and mail all memorial donation thank you letters
• General office duties – phones, committee meeting notices, window, etc.
Minor Job Duties:
• Cross training of concession and entry office duties
• Participate in fundraising events and on fundraising committee
• Prepare and mail Ag-Expo contracts working with Ag-Expo Director and Coordinator
• Update and collect Royalty application and forward to Royalty Director and Coordinator
• Prepare and mail usher letters, order new shirts as needed
• Reconcile premium bank account
• Work with fair manager as needed
Qualifications for Job:
• Familiarity with county fair operation is encouraged
• Bachelor’s degree preferred (prior work and experience will be considered in place of a
degree)
Key Competencies:
• Excellent communication and writing skills
• Excellent computer skills – word, excel, database
• Excellent personal skills
• Ability to research new activities and present conclusions
• Initiative and leadership skills
• Ability to work in a fast paced environment